Wedding Services
Event Management Only Services
Quote based on details individual to your wedding. Event Management includes roughly 10 hours of pre-wedding consultations with bride and vendors. 1-3 staff members will be present for the ceremony and reception set up, rehearsal, ceremony and reception to coordinate and oversee weekend events.
Timeless Wedding Services (Full Service Wedding Package)
Pre-Wedding Services
- Develop and execute a wedding plan customized to bride and grooms needs
Create:
task list
budget
wedding expense sheet
calendar or vendor payments
wedding itinerary for all vendors
information for wedding party members (handed out at rehearsal) - 2-3 vendor referrals per category
- Mail brides payments to vendors on appropriate due date
- Call to interview vendors on availability; set initial appointments with vendor for couple
- Nuptiae staff attends interview and planning meeting with 3 main vendors
- One one-hour consulting meeting per month with bridal couple
- Contribute ideas to coordinate each vendor’s services with brides desires
- Attend detail finalization appointment with each vendor
- Check all wedding contracts for accuracy
- Keep in constant contact with all vendors on changing aspects of wedding plans
- Be actively involved in all creative aspects of wedding
- Send vendor itinerary letters the week of the wedding
- Follow up phone calls to vendors the day of the wedding
- Coordinate and plan wedding events with vendors, bride, groom and wedding party
- Attend wedding rehearsal
- Assist with details of rehearsal dinner
- creation of menu
- floor plan
- selection of rental items, wedding stationery, tuxedos, ceremony and reception music
- Create announcements for up to two newspapers and mail with engagement picture to appropriate address
- Deliver color swatches to florist
- Arrange hotel room block reservations (up to three hotels)
Services on the Wedding Day
- 2 Nuptiae staff members present on wedding day
- Execute all wedding plans and details with vendors, families and guests
- Deliver bride’s attire to wedding site
- Pin flowers on attendants and distribute bouquets
- Assist bride, groom and wedding party
- Transport personal items of wedding party to reception
- Transport decorations to reception site for reuse(size and weight restrictions apply)
- Bustle wedding gown at reception
- Load gifts into designated guest cars
- Coordinate all events and activities with bride, groom, wedding party and vendors at ceremony and reception
- Gather up keepsake and belongings at reception
- Distribute tossing items to guests
- Box additional wedding cake
- Handle any last minute emergencies
- Use of extensive emergency kit
Post Wedding Services
- Return florist rental items
- Return baker rental items
- Return tuxedos (they need to be gathered in one location the following day)
- Deliver wedding gown to cleaners for preservation
Classic Wedding Services (Full Service Wedding Package)
Includes all services listed in “Timeless Wedding Services” in addition to items below
- 3-4 Nuptiae staff members present on wedding day
- 5-6 vendor referrals per category
- Nuptiae staff attends interview and planning meeting with all vendors
- Assist at photo sessions for bridal portrait
- Deliver gown to portrait site
- Address in calligraphy up to 100 invitations (additional invitations $2.50 each, this service requires that COMPLETE guest list information be given to Consultant in accordance with approved schedule)
- Assemble and send invitations (up to 100 invitations, additional invitations $.50 each, cost of stamps not included)
- 50% discount on any Carlson Craft order
Payment information
For event management only and Timeless Wedding Services one-third of total cost is due at contract signing when work begins. Half of the balance is due at midway point in planning and final payment is due 30 days before the event. Payment for Classic Wedding Services may be made in four installments.
There will be a travel fee of $.25 per mile for travel out side the Champaign-Urbana area.
Gwen Wilson, owner gwen@nuptiae.com 217.621.0372 Rantoul, IL